#EXPORTING PDF TO WORD WITH FORMATTING SOFTWARE#

: OCR often fails to identify boldly, underline and italic formatting, as well as mixed upper and lower case.

As in the case of misspellings, use the CTRL+F function to find all hyphens and delete the inconsistent ones. Solution: Watch out for unnatural hyphenations when reviewing the converted file and delete them. So a word like organization may appear as organi-zation on one line. If the Word page settings do not align with the original PDF document, the hyphens will be retained whether they are needed or not. : If a word is hyphenated because it is split on two lines as in documents that use justified alignment, it can cause confusion in PDF to Word file conversion. If you detect one such spelling error, do a ‘search and replace’ to implement corrections in the entire document. Solution: As Word’s spell check feature will highlight misspelt words, they can be detected and manually corrected by proofreading the document. For instance, “w” can be misinterpreted as “vv” or “Li” as “U”. : Two letters that appear close to each other are often misinterpreted by standard PDF to Word conversion algorithms and also OCR.

Select Edit settings(edit settings) =>Retain Page Layout(keep page layout intact).

Access ‘Convert from PDF ’, select the Word document.

Open Acrobat, and click Edit=>Preferences.

You can also set to keep the original file format. Note that embedding a font is possible only if it has the font vendor has provided a setting that permits it to be embedded. All the selected fonts will remain embedded. This will ensure that the text is seen in its original font. Embedding fonts can prevent font substitution. Solution: PDF will convert properly if the text uses a basic font, like Times New Roman or Arial. ╶ Text appears scrambled, garbled, or displayed as “garbage” characters The PDF reader can replace missing fonts with other fonts, Other problems that can occur include:

Too small/big characters would also be tricky to identify.

#EXPORTING PDF TO WORD WITH FORMATTING SOFTWARE#

OCR software is designed to read and convert a wide variety of fonts, but may not do so correctly. In other words, PDF to Word conversion is prone to errors and you would need to fix them.Ĭommon Errors when Converting PDF to Word Regardless of the method used, the conversion does not always happen perfectly. On the other hand, if the PDF was created by scanning or photographing printed text, OCR would have to be sued on the scanned image to extract the text. If the PDF document was created from a Windows, Mac, or Linux app by exporting from the app to PDF, the text of the PDF would be embedded in the PDF file and can be extracted. There are several software options to convert PDF to Word, including advanced optical character recognition (OCR) applications.Ĭonverting PDF to Word to edit the content would depend on the nature of the PDF file. ╶ when the user’s computer does not have the PDF reader installed ╶ to edit or rework the content and change its formatting The PDF format retains all formatting regardless of the device it is viewed on. In addition to text, PDF files support photos, vector images, videos, audio files and even interactive elements like forms and buttons. This file format prevents loss of information that can be viewed on any device on which the Adobe Reader is installed. PDF is ideal to display and share forms and long documents and for printing purposes. One of the most common solutions that a document conversion company provides is PDF to Word conversion. Some file formats can be only understood by specific programs and would have to be converted into other formats to access them and maintain their usability. Every file format can support one or more forms of content such as images, videos, and text. Businesses work with different types of file formats.

Exporting pdf to word with formatting